Car translations Netherlands

The Dutch used car market is becoming increasingly attractive to Poles. Many people are finding the biggest car bargains in this country. An additional plus point in favour of importing a car is that there is less risk of buying a ‘jacked-up car’, with the odometer rolled back. You need to know that in the Netherlands, as of 1 January 2014, ‘meter correction’ is punishable.

That’s not all! In the Netherlands, every car can be checked thanks to publicly available information in the bank of the National Traffic Service, the so-called RDW – short for Rijksdienst Voor Her Wegverkeer. All you have to do is go to the RDW website – http://www.rdw.nl/ and enter the car numbers.

Remember that the registration number belongs to the car forever, so you can find out its registration date and age. The exception is cars that have been imported into the Netherlands.

You can go to the Netherlands spontaneously, but it doesn’t hurt to do a little research before you go. Reconnaissance can be done via car search engines. A very useful search engine is Gaspedaal.nl , which will enable you to find the model of your choice by searching all the most popular Dutch classifieds portals. By entering the make, model, year, mileage and price of the car, you get a list of websites where you can find the ads you are interested in.

It is also worth taking a peek at another very popular site where Dutch people post offers to buy and sell – Marktplaats.nl . There is literally everything on this site. From household appliances to bicycles and the cars you are looking for to real estate.

When buying a car in the Netherlands, it is advisable to pay in cash. You then gain the chance to negotiate a price reduction, so you are able to obtain up to 15 % off the initial price.

Note the counter

Remember that the price of a car is very much influenced by the condition of the odometer. Although meter correction has been a punishable offence in the Netherlands since 2014, we never gain a 100 % guarantee that this fraud cannot take place. If, therefore, you are in doubt, it is worth asking for a Nationale Auto Pas (NAP) certificate. With such a certificate, you can review the vehicle’s history, although it is not a foolproof system to guarantee mileage.

Take advantage of the Nationale Auto Pas

Remember that you have the right to obtain a new APK review. This type of review is mostly carried out when vehicles are sold. In addition, using the vehicle history registration system, the so-called Nationale Auto Pas, will enable you to find out the actual odometer reading that was recorded during APK inspections. By going to autopas.nl and paying a small fee, you get the opportunity to check the vehicle’s actual odometer and mileage history.

What do I get when I buy a car?

Cars registered before 31 December 2013 had three registration documents:

  • KENTEKENBEWIJS DEEL 1 A – vehicle registration certificate, being the proper vehicle proof
  • KENTEKENBEWIJS DEEL 1 B – proof of vehicle registration – proof of vehicle ownership in name
  • KENTEKENBEWIJS DEEL II – proof of vehicle handover.

In this case, the seller of the car must hand you two documents:

  • KENTEKENBEWIJS Part IB
  • KENTEKENBEWIJS Part II

NOTES: The Dutch do not exchange number plates. Regardless of the number of subsequent owners, the plates remain unchanged.

If you want to export a car from the Netherlands, the re-registration is arranged at one of the RDW stations – the National Road Traffic Service. In the past, foreigners wishing to buy a car in the Netherlands could register their car at the post office. 1 January 2014 brought changes in this matter, as a result of which all the paperwork is done at the WFD.

NOTES: Unfortunately, WFD branches cannot be found in every city, so it will sometimes be necessary to travel at least several tens of kilometres. It is worth bearing this in mind and, when choosing where to buy, find a commission that is close to an RDW branch.

At this address you will find the addresses of the WFD branches: http://www.rdw.nl/overrdw/Paginas/adresoverzicht.aspx.

If you export a car manufactured up to December 2013 with paper registration documents you must submit to the RDW:

  • proof of transfer tenaamstellingsbewijs – Deel IB
  • proof of transcription overschrijvingsbewijs – you do not need this when the car is being transcribed by a former owner.
  • yellow number plates
  • valid proof of identity

If you bought a new car manufactured after 2014 when registering it, you would need to enclose a plastic registration card:

  • the transfer code, the so-called tenaamstellingscode – does not have to be included when the car is prescribed by the former owner
  • yellow number plates
  • valid proof of identity

Step-by-step registration

  • We start the adventure of registering the car by taking off the yellow plates and then, with Part IB and Part II obtained from the owner, we visit the RDW department.
  • You receive an IB (in which the vehicle has been transcribed in your name) and vrijwaringsbewijs for the seller (this is proof that the car is no longer registered in his name)
  • At the RDW, you fill in an export declaration form (the so-called uitvoerverklaring) and hand in the yellow sheets. The cost of this operation is €11.70.
  • In return, you receive a stamped part of the IB and an export statement, in duplicate: a white original and a green copy. Remember that this is the only proof that the car is intended for export.
  • An additional step you need to take is to request export boards – the so-called uitvoerkenteken. The plates will be valid for 14 days. The numbers of the new plates will be entered in the export statement. The cost to you this time is also €11.70.
  • Once you have received your export statement, the next place you need to go to is one of the WFD-certified companies that produces the boards locally. There you put white export plates on the car and leave the Netherlands within 14 days in possession of part IA, IB and the export declaration.

It is essential that you use the services of a sworn translator when you return to your country. His or her assistance will be required in the translation of car documents from the Netherlands.

The original documents, and their translations, should be photocopied.

In order to be registered, our vehicle must pass a compulsory technical inspection, at the nearest Vehicle Inspection Station.

It will make it possible to obtain a technical inspection certificate and a Vehicle Identification Document.

When completing the formalities, you will also not miss a visit to the Customs Office, which you must make within five days of acquiring the vehicle. You submit a so-called “customs declaration” at the customs office responsible for your place of residence. “Simplified declaration for intra-Community acquisitions”, marked with the symbol AKC-U, and you pay the excise duty to the bank account of the relevant Customs Chamber.

How much is the excise duty?
The excise duty is affected by the engine capacity of the vehicle purchased.

So, if your vehicle has an engine:

  • up to 2000 cc , the excise duty is 3.1% of the vehicle price
  • over 2000 cc , the excise duty is as high as 18.6% of the vehicle price

The documents you need to present to obtain an excise duty payment confirmation document: a completed AKC-U declaration, and an application to the Head of the Customs Office for the issuance of a document confirming the payment of excise duty, as well as proof of payment of stamp duty for the document confirming the payment of excise duty – you will pay PLN 17 for it.

The next point is a visit to the Tax Office, which you go to once you have received confirmation of payment of the excise duty. Now you have to deal with the formalities for VAT exemption. In order to obtain a VAT exemption decision from the office, you must fill in a special VAT – 24 application form, and pay an amount of PLN 160 to the office.

You attach the following documents to the VAT -24 application:

  • Originals and photocopies of previously translated vehicle documents
  • Proof of payment

It turns out that stamp duty is not the end of the expense. Once you have settled the VAT exemption you still have to pay a recycling fee of PLN 500. You can make it by a transfer made to the account of the National Fund for Environmental Protection and Water Management.

NOTE! Don’t forget to include in the title of the transfer the model and make of the car, as well as the description “recycling fee”, and the VIN or chassis, body or frame number of the vehicle.

Now all that remains is a visit to the Department of Motor Vehicles, where you will make your desired vehicle registration.

You must take all the documents you have managed to collect so far, as well as copies and translations, to the Motor Vehicle Department. Don’t forget to bring your completed car registration application with you. You will pass the documents and the certificate of deregistration of the car in the Netherlands on site. In return, you will receive a temporary registration certificate, plate and window sticker. Now you still have to go with the proof to the insurer where you will conclude the third-party liability contract.

You will pay PLN 256 for the registration of a car purchased in another country.

The price includes the cost of:

  • Licence plates – PLN 80
  • Registration certificate – PLN 54
  • Issuance of a vehicle card – PLN 75
  • Issuance of a temporary permit – PLN 13.5

And also:

  • Legalisation sticker – PLN 12.5
  • Control sticker – PLN 18.5
  • Registration fee – PLN 2.

With your registration properly completed, you can enjoy your car. From now on, you are the rightful owner and user of the vehicle!

Technical translations from German are specialised translations with a very specific purpose – they are supposed to clearly describe the operation and use of machines, with the need to highlight the dangers of improper use.

By using a supertranslation service, you can be sure that there will be no error in our translations – they are carried out by specialists. Everything is buttoned up to the proverbial last button.

What can we help you with? We offer German-Polish translations of operating instructions, technical documentation and many other technical texts.

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